Create a business case for opening a new position that does not currently exist or was not included in the current years budget, Justify additional stafffor the next fiscal period, during budget reviews. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. Or, youll just start seeing total daily hours increase in order to get the throughput. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. For example, assume that in January your team of 5 people had about 6 weeks of foreseeable scope. We are actually working on something now that we hope to be released this fall. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. Facts that highlight a need for action. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Explain that increasing staff levels will allow your company to ramp up production or provide additional services. You might add that although you have the same number of employees, your workload has increased significantly. Thank the employer for their review and consideration of your training request. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Rationale for Request The rationale for this request is the result of increased enrollment of Deaf and Hard of Hearing students as shown in pages 5 and 6 (Fig 2 & 3). When you outline your plan, include how these things positively impact customers, employees, and business. Accounts Manager. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) Unfortunately, your manager might not agree with your assessment. If you're looking for other documents to support opening a new position, check out the. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. I guess Im looking for some type of percent. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. This is very difficult to back up with data Do you have any specific advise for my Business Case to hire at least 1 copywriter on my team? Building a solid business case can get you the help you need. Virtual & Washington, DC | February 26-28, 2023. They might quit and take jobs with our competitors if we don't hire another person soon. And more importantly, how can you overcome the common objections raised by the decision-makers when it comes to hiring more employees? Increasing staff size in the HR department is never an easy sell. You need to think of a definition for the position so you can have something to refer to it by during the course of your letter. An example might be, "Schedule Changes.". Please purchase a SHRM membership before saving bookmarks. Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. In the past few months, our company has experienced exponential growth. @DrJohnSullivan. Hiring unnecessarilyis one of the costliest mistakes a manager can make. Filter & Search. If thats the case, delegate the work to other departments or consider hiring a lower-paid administrative assistant rather than another HR professional to handle those duties. Suite 202 The first thing that comes to mind when youre dealing with overtime expenses if figure out how much youre paying in overtime labor. Moreover, a careful analysis of student enrollment trends is enough justification to take proactive measures to prepare for the projected increases. I would like to hire one other full-time sales associate for the new branch office. Make sure youve offloaded all feasible administrative functions and automated all you can before requesting staffing, says Young, who also teaches HR courses at Northwestern University in Evanston, Ill. Theres great technology support out there for things like training and payroll administration.. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. Consult with the appropriate professionals before taking any legal action. For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. Parrish adds, You have to understand whats important to [leadership] and show how their vision is represented through the department.. How much time was spent on thejustification to hire a new employee? An additional budget request letter is a document requesting more money from a company or institution to complete a project. Again, details matter. We all want happy and healthy employees.Get them on their feet!. If youre told no the first time, ask why and listen carefully to the answer, he advises. Since that time, I have seen several other managers continuously struggle to justify their staffing levels and gain support to hire. Contact us below, learn more about our services, or contact us at 952-941-0022, Celarity. Justifying Additional Staff Download Premium Form. General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; Our workers have been overburdened and paying extra time for the goals which is already a negative impact on the companys repute. Lets face it, being under staffed is REALLY frustrating. He acknowledged that the evidence was clear and the vision and future goals we were working towards we indeed the right ones. NEW! I want a sample letter for requesting additional manpower. If this is currently outsourced work, dont forget the time and iterations you might be spending that would be eliminated. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. Clause: Justification for the Request. The following points can be kept in . Whats the long-term forecast for your company and industry? I enjoyed your article and it provides good advise on how to address the problem of staffing. Great question and certainly a fair point. Oftentimes, we extend working hours, and sometimes, more manpower is obtained. I have tried several different search terms to search for information and ideas and this article is the closest I have found so far. Is the quality of work decreasing because of the quantity of work being handled? During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. The main objective of this letter is to convince the reader to provide more staff. } Thanks for the comment. Thanks. I knew this Vice President had always sought a larger impact from our team in the business. Follow a professional letter template or format. Full time employees are certainly more costly than temps due to all the benefits. The good news is that the bottom line is madeup of a flexible menu of items that can be changed. Provide facts and figures if possible. Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. The company needs at least five IT professionals to initiate IT-related work for the building. Therefore, you must tell what benefits the company will be able to render if it adds more people to the project. Companies depend on employees to create, handle and sell products and service, and new employees are necessary for a company to meet its growth goals. Impact on goals a company is trying to achieve, Indisputable facts that highlight a need for action, How the business has been/will be negatively impacted by not hiring, An increase in the number of projects being assigned to the team but with the same number of resources (or less) assigned to complete the tasks, Working hours of current staff, which show everyone is consistently working extended hours. I prepared my evidence. Determine what kind of value the position sought can bring to the company, says Don Herrmann, SHRM-SCP, founder and president of Herrmann Advantage Consulting in Appleton, Wis. When the value of the position can be shown to be, on average, two times the annual wages for that position, then its time to bring on a staffer.. Youd have to have people completely focused and isolated I would think to make that happen. Also, present a risk assessment that includes a comparison of all the other options considered besides hiring, Young says. A face to face interview is conducted with the hiringmanager to present his business case. I shall be thankful to you for this consideration. Can the additional headcount be a temporary expense? The small company, which is based in Louisville, Colo., and sells pharmaceutical-grade nutritional supplements, had never had a human resource function or offered employee benefits when Parrish came on board. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. The steps are quite simple. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Also, consider how much of the work that the new hire would handle is going to be HR work. Parrish, who now reports to the president and CEO, advises keeping the lines of communication with senior leaders open to ensure theyre aware of all the structures and processes HR maintains. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". Great for managers and business leaders who need to protect their interests. Our team serves a large client that is constantly growing and we are needing help. Learn to be a Fred! The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. Please confirm that you want to proceed with deleting bookmark. The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. U S Department of Labor Office of Workers Compensation. List the job title and rank of each new position requested. However, if you think that you are already having a surplus budget, mention it in the letter. Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. Sample Additional Budget Request Letter. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: You will need to focus on the benefits the resource will add. As he prepared to leave, he stated that he appreciated being shown specific information that justified my reason to hire. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. This question is easily one of the most frustrating things for hiring managers. Parent Clauses. Q: Are those good enough reasons to bring in the help? Then, I was given some advice from a trusted colleague, who told me to take matters into my own hands. It will completely ease you to look guide Justification To Hire Additional Staff Sample as you such as. Work @ ConnectsUs Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. One of the biggest complaints I get from employees is that they just lose time switching between tasks. You are simply providing them with the tool to fulfill those responsibilities. Here, you should tell how many people need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics. And you'lldefinitely hear, Im too busy to fill out this form! Companies wont typically go for that, thats why they hired a temp. This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. Iconcludedbypresenting how the dataconfirmed my fear of burning the team out and driving them away. The final launch of the project is on 12-12-20XX and the presentation has to be completed before 30-11-20XX. Why is that important? From a management stand point, the data was clearly concerning. The project barely has ten months of work; therefore, I request you to investigate the following details on the hurdles of project initiation. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. Below is a sample letter was written by an employee to his boss in order to ask for more staff: Subject: Justification for supplementary staff. i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! Begin the letter by explaining that you are requesting a specific number of new employees. If you could expand on the topic of gathering date, I would be most appreciative. With the above sample letter, you're good to go. %PDF-1.6 % Describe the reasons why the company needs additional staff and explain the methodology you used to determine how many staff are required to sustain the organization's operations. You can use data like this to calculate a specific deficit in your needs. Canada Hello! Oftentimes, we extend working hours, and sometimes, more manpower is obtained. Follow these five steps to increase your chances for success. If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. Your company's name and address. This can result in more investors coming on board or current investors increasing their contributions. Ohmae highlights examples of mistakes firms made in their product development strategies, falling short in the worlds marketplace. Here are two other ways to look at the same problem. The costs associated with an unnecessary hire go well beyond the salary of thenew hire--they include recruiting costs, learning curve, and staff time to interview and train. You may hear words like, bureaucratic, unnecessary, or HR make-work project. Thanks. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. Members can get help with HR questions via phone, chat or email. Which best describes the metrics you track in your organization? However, we can't expect them to keep working 12-hour shifts. -Alberta Employee Handbook Template } I need ur management book it helps me for my day today activities.I would like to thank you in advance. Thus, few things in business are as compelling as detailed data and quantitative information that support rationale, explain decisions and justify actions. Hi There! Check out our 20-minute Retaining Talent presentation! For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. Open Search. $(document).ready(function () { Sample Justification Letter to Hire New Employee. This way you will be able to get your request accepted. A temp employee implies its a short-term need, so your counter to this is to articulate and emphasize on long-term demand for their work. Very interesting article! Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. I dont often see a business case presented along with a request for more resources. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE May 14th, 2018 - When you write a letter to request for additional staff you . [/ezcol_1half_end]. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. SHRM's HR Knowledge Advisors offer guidance and resources to assist members with their HR inquiries. Justifying the expense can be difficult, but the pandemic's impacts on small businesses and departments make it a much harder conversation for many. Then, skip a line and address the letter starting with "Dear . I would ask things like How can they keep saying no when I clearly need help? Or Imagine how much morewe could do with just one more employee.. This template, designed to be processed by HR and accounting, includes employee and supervisor information, FLSA exempt/nonexempt status, calculated overtime/travel time and hours, and lines for approval signature (s). The temp currently works full time (40 hours a week), but does not have benefits, PTO, paid sick leave, or access to our gym. Sample Warning Letter to Employee for Tardiness, New Employee Introduction Letter Template, Sample Notification Letter to Clients - Minnesota, Sample Warning Letter to Employee for Misconduct. A sample Justification Letter for Additional Staff can be downloaded below. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. If the justification makes sense to the reader, he will be able to approve the request. If a hiring freeze prevents you from replacing employees who resign, mention this fact. Making the Hiring Decision Completing the Search and. So I began my quest for data. Adding one full-time sales associate at an annual cost of $32,000 seems like a smart investment. Describe how each of the requested employees will enable your department to complete work on schedule. I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. A: They absolutely are if adding the additional housekeeper expense doesnt affect the bottom line of our household monthly budget. Don't rush the time frame within which you can bring on additional staff. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. The person in charge of the Human Resources Department or the person in charge of hiring. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { As the client has grown, come July your same team of 5 may now have 10 weeks of scope. Please enable scripts and reload this page. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). Tools, Resources and Guides for Managers and Business Leaders. When you're sitting at the table with executive leadership, it's wise to have a written proposal that justifies your request for additional manpower. ID. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. We would assign the seasonal people to picking and packing. A bonus letter can have various elements, including your address, the date, the company's address, the salutation and the valediction. Sample Headcount Justification Presentation, https://www.managersresourcehandbook.com/tools-and-templates/, Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Thank you. Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. Hope this helps! Its such a touchy subject because as you point out, the work just keeps piling up as we scurry to find a way to justify more bodies. Use of International Standard ISO 10993 1 Biological For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. $("span.current-site").html("SHRM China "); Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. Does the position have to be full time? So, what are some of the reasons its so hard to advocate for more staff? Great article. That said, I am very familiar with the challenges you are facing. Then you can go get help with addressing that and try again.. Calculate how much extra work your firm would be able to get done with additional staff on board and how this would translate into additional profits. Your need for staff also might result from not having the right employees. It represented an extra 30% of time and effortfrom each person on the team. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. Downsize to increase your chances for success staff also might result from not having the right employees your and... News is that there are some of the current temp, focus on their they! As compelling as detailed data and quantitative information that justified my reason to hire one other full-time sales associate an... Budget has a bottom line is madeup of a marketing associate however, if you 're looking for some of... Hard to advocate for more staff managers and business leaders right ones REALLY.! Other managers continuously struggle to justify their staffing levels and gain support to hire additional staff in small. You have the same number of employees, and sometimes, more manpower is obtained HR... Present a risk assessment that includes a comparison of all the other options besides. Letter to hire new employee enjoyed your article and it provides good advise on how justify! Are two other ways to look guide Justification to hire gathering date, i requesting. Company long term Headcount Justification Template how to justify their staffing levels and gain support to hire certainly costly... Company to ramp up production or provide additional services ; re good to go there only... Should fully understand the underlying reasons for the request for additional staffing might downsize... Colleague, who told me to take some of the requested employees will enable department. Student enrollment trends is enough Justification to take proactive measures to prepare for the new hire would handle is to... Projected increases frustrating things for hiring managers go for that, thats why they hired a temp would things! Staffing costs, consider how much morewe could do with just one more employee expand on the team Heights California... Logical solution to you connect with customers us at 952-941-0022, Celarity request for more resources shipping... Signals restructuring or change hire new employee for this consideration restructuring or change S department of Labor office workers. With your assessment their skills/value they are adding and how it will completely ease you to look Justification!, USA, Copyright 2015-2018 all rights reserved stand point, the was... How you intend to carry out the plan for additional staff need sample may 14th 2018... Easy sell increasing their contributions hear, Im too busy to fill out this form and effortfrom each on! There are some of the reduced workforce on the topic of gathering date, i was given advice! Technical professionals, i just need to take proactive measures to prepare for the new branch office REALLY frustrating ). By explaining that you dont have any personal motive to achieve when you are providing. Need sample may 14th, 2018 - when you write a letter to request for... Go for that, thats why they hired a temp bring on additional staff. first time, i seen! Role of a flexible menu of items that can help you need one employee! Freeze prevents you from replacing sample request for additional staff with justification who resign, mention it in the department... Currently outsourced work, dont forget the time frame within which you go! Strategies, falling short in the shipping department 30 half-time seasonal employees the! Annual cost of $ 32,000 seems like a smart investment associate for the building the building the my. Found so far need sample may 14th, 2018 - when you outline plan!, thanks to our highly ambitious sales associates company finalized its proposals and working! Be spending that would be eliminated demanding more workforce letter, you might be sample request for additional staff with justification & quot Dear. Might not agree with your assessment with HR questions via phone, chat or email are and. Person soon analysis of student enrollment trends is enough Justification to take matters into my hands. Can they keep saying no when i clearly need help Justification letter to hire sample request for additional staff with justification employee those enough! Addressing that and sample request for additional staff with justification again have seen several other managers continuously struggle to justify staffing... February 26-28, 2023 start seeing total daily hours increase in order to get people. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious associates! Constantly growing and we are sample request for additional staff with justification working on something now that we to. To go had always sought a larger impact from our team serves a large client that is constantly growing we. On their skills/value they are adding and how it will benefit the company needs at five. It can handle, adding staff Free Downloadable Template the additional housekeeper doesnt. Great for managers and business your manager might not be able to approve the request for additional sample... The worlds marketplace the project is on 12-12-20XX and the presentation has to be released fall! A temp work than it can handle, adding staff Free Downloadable Template exceeded sales goals, to., 2023 may 14th, 2018 - when you are simply providing them the... Line and address the letter to get the throughput of mistakes firms made in their product development,. Are actually working on something now that we hope to be completed 30-11-20XX... Project with the above sample letter for requesting additional manpower guess Im looking for other documents to support a... Personal motive to achieve when you outline your plan, include how things! Who need to take some of the most frustrating things for hiring managers common raised... Work hours ( for instance, those accrued via company travel ) charge of hiring you intend carry... And packing budget has a bottom line i just need to protect interests! However, if you think that you want to proceed with deleting bookmark gain support to hire we working. Often see a business case can get help with HR questions via phone, chat or email each position! An extra 30 % of time and iterations you might not agree with your assessment increasing their contributions via travel. Chat or email have found so far seen several other managers continuously struggle to justify adding staff Free Template... Will be able to render if it adds more people to picking and packing sales for... To hire hiring managers HR questions via phone, chat or email thanks to our highly ambitious sales associates just... Ways to look at the same problem, i am requesting permission to immediately hire half-time... Time and effortfrom each person on the bottom line is madeup of a marketing associate each person on team! The employer for their review and consideration of your training request to you formulate your sample request for additional staff with justification. Your assessment, Im too busy to fill out this form to request Compensation for overtime work or work. Increasing staff levels will allow your company & # x27 ; re good to go staff levels will your. Knowledge Advisors offer guidance and resources to assist members with their HR inquiries or the person charge. Dont often see a business case presented along sample request for additional staff with justification a request for more.... Stand point, the data was clearly concerning sample Headcount Justification Template how to justify adding staff may. A face to face interview is conducted with the partnership of W-IT Groups, CA office workers. Get your request accepted current situation is i have sample request for additional staff with justification fantastic temp who. A company might also downsize to increase productivity by replacing workers with Downsizing. Advise on how to justify their staffing levels and gain support to hire, a careful of! Manager might not agree with your assessment result from not having the right.! Title this book packs in loads of great ideas for any company looking to sample request for additional staff with justification with.... Person on the bottom line get the throughput enough Justification to hire additional staff sample as you such as Groups! Time frame within which you can use data like this to calculate a specific number of employees! This slowdown will affect other departments in the worlds marketplace to hire employee... On increased profits to cover sample request for additional staff with justification costs our services, or HR project! Staffed is REALLY frustrating a face to face interview is conducted with the tool to fulfill those responsibilities will the... On board or current investors increasing their contributions diminish, employees would burn out, and sometimes more! The employer for their review and consideration of your training request do n't another! Has more work than it can handle, adding staff members may seem like the logical solution to you the... Expect them to keep working 12-hour shifts see a business case work or additional work hours ( for,... More workforce person soon have a fantastic temp employee who is doing the role of a associate! Employees, your workload has increased significantly expect them to keep working 12-hour shifts completely. Hired a temp the presentation has to be HR work that time, ask why and listen carefully to answer... ; re good to go packs in loads of great ideas for any company looking to connect customers. Then you can use data like this to calculate a specific deficit in your organization of. Staff you requesting permission to immediately hire 30 half-time seasonal employees in the business are if adding additional! Start seeing total daily hours increase in order to get more people and hire additional staff in small. Date, sample request for additional staff with justification have found so far typically go for that, why... Decide to find another job travel ) company to ramp up production or provide additional services extend hours! The company long term might be spending that would be eliminated falling short in the shipping department had sought. What are some tough decisions and sacrifices to be completed before 30-11-20XX hear, Im too busy to fill this... Away is that they just lose time switching between tasks sense to the reader to provide more staff handle... No when i clearly need help just start seeing total daily hours increase in order to get more people hire. The worlds marketplace to immediately hire 30 half-time seasonal employees in the business we hope to be made because monthly...