Take the Quiz Tell us what *you* think of our resources and what youd like to see here in 2023. This gives new remote workers plenty of time to fill things out. Handle International payroll, benefits and taxes with one tool Your website, job descriptions, and interview processes should leave remote (and really all) employees with a clear sense of what your company wants in a role and also who you are as a companyyour missions, values, culture, and people. The completion of onboarding provides plenty of reasons to celebrate. Client onboarding email templates Ensuring customer loyalty and reaching new potential clients are two high priority objectives of all digital marketing strategies. Here's a list of 25 popular email subject lines you can use for your Onboarding Email. We have some virtual documents, but the onboarding user experience could use some work. Right now, we have 4,403 case studies you can read, and we add new case studies every single morning. Our Email Widget minimizes entering recurring data to all your following emails, saving time wasted on data entry. Do remote employees have to report their hours or track key performance indicators? This should include how you view the role and the personal goals you want to achieve. Here are more ideas to create work friendships. You can customize your welcome kits with your company logo! Work with your Human Resources department to virtualize every single document in a typical new-hire packet. Here are 6 tips to help you write better emails: People are busy, and they aren't going to read anything more than a few paragraphs long in their inboxes. The onboarding process is crucial to establishing those feelings and avoiding remote isolation and information poverty. If you disable this cookie, we will not be able to save your preferences. We realized it was a great opportunity to email employees with a preset decision using conditional logic. All you need to do on your workflow name is click Edit in the top right corner. Celebrate your remote employees first accomplishments. These messages are for folks who dabbled in reading a few of your onboarding emails but never went further than that. In the Check employee details task, you can see Dorothys name, address, and email address. Please, try again later. I think theyd be really beneficial for you based on our past conversations. Our Email Widget allows you to do this and send a pre-made email from Process Street at the click of a button. Hey {user name}. The whole company is pleased to welcome you to [Your company name]! 5. Groups at the company you may have joined. You can find more details in the enclosed agenda. One of the most important first steps in the onboarding process is the new employee welcome email. Youll learn how thousands of ordinary people (just like you) built businesses to millions in revenue - all starting from a simple idea or side project. title= Were happy youve decided to work with [Your company name]! While the familiar home office might make a remote employee feel more comfortable on the first day, the lack of change can make the transition tough. FILL OUT OUR SURVEY. I remember turning up on my first day, and no one knew who I was. Help them identify and correct any deficits in internet connectivity or CPU before they start working. Find a detailed list of process steps for onboarding a new remote employee here. Whatever method you choose, be sure to update your figure regularly so that your employees receive relevant information. And here is a list with more games to play on zoom with coworkers. To elaborate, lets say you complete the pre-boarding email template. Interested in a content partnership? Remote work can be lonely, but a warm welcome can set the tone for an inclusive and fulfilling experience. Hi <New hire's name>, Encourage recognition from day one. Gather and respond to remote employee feedback. This means that every time you visit this website you will need to enable or disable cookies again. Rocketlane is hosting Propel to bring together the customer onboarding, implementation and professional services community for a two-day virtual mega event on April 18-19. Fun Office Games & Activities for Employees Start from the beginning. Why not try our workflows in a demo with a free Process Street account? Guides and Resources Here are 11 free Onboarding Email templates to use in 2023 that will save you time and help you with your email marketing efforts. Clear expectations give them solid benchmarks for their performance, even when theyre not receiving the casual feedback (smiles, high fives, and nice jobs in passing) we take for granted in office environments. You can help new remote employees feel like a part of the team by providing comprehensive training and resources, introducing the new member to the group, encouraging other employees to initiate conversations, and planning team bonding activities. This includes company-wide communication hubs as well as value-add learning resources and benefits portals. After interviewing 4,403 founders, heres my biggest takeaway: Building a business is simple, but its not easy. Its been so great working with you over [subscription length]. Introduce prospective employees to future on-site and remote collaborators. They are not easy goals to achieve, but there are specific actions that you can take to acquire new customers and keep your existing clients happy. By asking the new hire for feedback, youre helping yourself. New employee introduction email to clients. Hey, we get it: theres so much you can do! Tell us what *you* think of our resources and what youd like to see here in 2023. A well-written email can be a powerful communication tool. Is your company growing? A Warm Welcome WorkTango Find a free wall and dedicate it to posting pictures (and contact information) of remote workers at their desks. We want to thank you for completing our recruitment process. Were happy that things are working out for you with [Your company name]. With more remote teams and workers comes more recurring tasks. Its hard to believe that youve worked with us for a week! Having an onboarding checklist will help ensure you have all the information for the employee. This will help settle their nerves and clear up any questions before they join. What has been your experience with remote employee onboarding? We have no dress code policy, but please ensure your camera is on in all discussions with [Your company name]. You already know that if youve been searching Google. Company Swag Ideas Employees Really Want Bummer, I know. We look forward to seeing you at the meeting! Our team will help you setup your computer, software and online accounts on your first day. Hire better with the best hiring how-to articles in the industry. Get Access To All Startup Data Right Now (it's free), Provide customer service contact information, The first task that involves entering your personal information, Tasks that show you how to set up accounts and passwords for our software. Welcome new remote employees with a virtual scavenger hunt icebreaker. It contains: Dont worry if you dont complete all the tasks immediately; youll have plenty of time in your first week to finish them. About A few things to get you set up. ], At [Company name], we care about giving our employees everything they need to perform their best. Heres what the team at Time Doctor told Remote about giving prospective employees a little test: After the interview, we give everyone a small project that takes two or three weeks to complete. At every turn, you proved to us that you would add incredible value to our team. title=We're trying to stay connected Here are more connection games to play with new employees. Our Email Widget gets around this issue by allowing you to use data entered in a tasks form fields. In our previous post, you learned how to write a message welcome to the new employee. }); Look beyond your human resources departments and your usual training. Use bullet points or numbered lists where appropriate. We hope youre excited about joining us, and were writing to give you some more information about working with us. An onboarding email is not about sending that one perfect email that turns users into paying customers. Weve selected five particular questions from the workflow for the email template below. When the new employee solves the clue, they message the co-worker described to get the next clue, and so on. How would you like your career to develop? Tips for the new employee welcome package. New hires waiting on the first day often have tons of questions swirling around their heads. Off-site employees can sometimes feel theyre working in a vacuum. By seriously investing in the onboarding process, we believe that we can give our new hires the best leg up for their new roles. Hi [new hires name]. As you will soon see, we have prepared your workstation with all necessary equipment. Once you complete the form fields in task 2, variables will automatically paste this information into all the task sections of the workflow. Create a volunteer remote team-building committee to make sure plenty of. The Hype Phase. You can register for this webinar and add it to your calendar here: [insert link]. Welcome to the team! Create a survey to let employees give open-ended. Video calls make it easy for new employees to hang out with new co-workers as they go about their business on a typical day. The text within them also appears less cluttered, making for an easy reading experience. A simple graphic or Google Doc suffices, but you could also use organizational chart software like Pingboard, which has fun features like the ability to sort colleagues into different groups like position, tenure, birthdays, and areas of interest. 1. While your existing employees only have to learn the name of the new teammate, your new hire has a whole companys worth of names and titles to learn. New employee/new hire welcome letter (HR) sample template. We have 12 email templates for the entire onboarding process, which should ideally begin a few days ahead of the employee joining date. New Employee Onboarding Template (Asana) Employee Onboarding Template (Airtable) New Hire Onboarding (Trello) Employee Onboarding Template (Zenefits) Onboarding templates for managers The average manager gets their first leadership training at the age of 42, about a decade after becoming a manager. You will also meet with your hiring manager to discuss your first steps. So how can you do it? Regular feedback can improve employee retention. Work friendships can take longer to form in virtual workplaces owing to limited interactions. Ask the new employee questions while other teammates watch. There are documents to check and sign in the workflow, including your employment contract. Make sure employees have a list of regular tasks, goals, stretch goals, and key performance indicators. Here is a list of virtual lunch ideas, list of ideas and tips for virtual lunch and learns, and more fun team bonding ideas. .] Email subject line: Our future collaboration at (name of your company). It helps your new hire get familiar with your company and its mission and values, makes them feel welcomed and included, facilitates connections with the team and provides them with the tools and training they need to start making an impact sooner. Just wanted to check in on your onboarding. If you have any questions prior to your arrival, please feel free to email or call me and Ill be more than happy to help you. The more we learn about remote work, the more we realize off-site employees need a specially designed onboarding process that helps them overcome their distance and communication challenges. (If your company uses Slack, then the. Hand out our employee-facing version of this onboarding checklist to see if youve really met all your goals. If you provide the equipment, then make sure your shipping and verification processes are water-tight and well-documented. Uncover the growth strategies that founders are actually using. Incorporate all remote work details in the offer letter. These are a few hand-picked tools for upgrading your recruiting and onboarding process: Just visiting the friendly, intuitive platform will help new employees feel like part of the team. Find a process checklist specifically for onboarding remote employees. Please let us know your thoughts in the comments below! These are a few hand-picked tools for upgrading your recruiting and onboarding process: Do these sound like benefits you want for your new remote employees? Join our free newsletter to get unlimited access to all startup data including startup costs. As agreed, your start date is [date.] For the new member lounge, you can restrict a chat channel, video conference room, or social media group to fresh hires so that these individuals have a safe space to explore, socialize, and ask questions with other learners. Examples ideas include grand entrance announcements and new hire survival kits. The Icebreaker Box will help get everyone excited to kickoff the video call in style with a number of activities for welcoming your new employee the right way. It was great to meet you on your first day, and I hope you enjoyed the lunch we put on for you. Its been quite a while since weve spoken, and weve made a few updates to our product. Make sure you include practical details, like start date and time of arrival. Here are some additional questions to help you think through your processes: Pro-Tip: Regardless of what equipment you provide, always have remote employees test your video conferencing software in their home office. If you have further questions, please dont hesitate to contact [HR employee name] on/at [Phone number/Email address]. . Visit monday.com In a hurry? Remind managers to be more available than usual. In this joint webinar with TI People well examine how you can leverage data to understand your employees day-to-day experiences of work and how to set the right priorities to maximize employee productivity, satisfaction and retention. Get HR help for remote employees. The case study suggestion 4. When starting a new work-from-home job, the physical scenery stays the same. (4) How much money are you making? Again, you can use this feature in our specialist employee onboarding workflows, such as our Sales Onboarding Checklist. "Virtual onboarding is new to us," a follow-up email says, "and we want to continue to enhance it for your fellow colleagues who are set to start in the coming weeks." It directs new hires to. You can provide each member of the team with a stipend of $10-$15 to purchase a treat. We recommend doing this in an email by providing a link to a workflow. The Send the email task lets you decide if you will grant or deny Dorothys leave. Visit WorkTango. How It Works Engage with new hires to enhance the employee experience SnackNation is a healthy office snack delivery service that makes healthy snacking fun, life more productive, and workplaces awesome. Once you begin working with us, you can report sick leave in our workflows, such as our Leave of Absence workflow. The Best Employee Recognition Software Platforms Virtual onboarding activities like ties that bind form an instant connection between coworkers. Variables are placeholders for information. The rules still apply to remote employees, but the game is a bit different. Employees ignore 65% of emails; 96% of customers have unsubscribed from email lists. But, founders do not fail because they make the wrong decisions, they fail because they dont make a decision at all. (3) How did you get to 10, 100, and 1,000 customers? Involve them in as many projects as possible. 34% of employees don't read HR emails*, but welcome emails are opened by as many as 91% of employees**! title=Just checking in! In the meantime, to help you, the email template below contains a set of survey questions designed by Process Street. This website uses cookies so that we can provide you with the best user experience possible. These activities can meaningfully connect remote employees with coworkers and create a warm and welcoming work environment. Email subject line: Welcome to [Company name], We are all really excited to welcome you to our team! I love creating content that helps people - whether it's through my work as Head of Content at Starter Story or my own portfolio of content sites. Youll be getting friendly but succinct emails to make a great impression. The template concludes by reminding the new hire of any outstanding documents they need to provide. You can work with SwagUp who will ship welcome kits straight to remote employees homes to open on their first day! I once had an internship with a broadcasting company. workflow Your onboarding process may include online team building activities and an applicant tracking system. Get Your Free Remote Onboarding Checklist Here. Set virtual employees up to overcome the challenges associated with remote work. Ive never delivered onboarding documents virtually before. Easily scale the recognition to the accomplishment, providing a small token for a regular task and a custom reward, such as lunch with the CEO, for a major win. Will the employee have to join any mandatory meetings or events? This email should include all the information theyll need to get off to a great start. We just need a few details first, and then we'll email you straight away with your free templates. Did you know that there are now nearly five million remote workers in America? sometimes up to an hour. Team building content expert. Easy ways to do this include hosting a first-day lunch. Pro-Tip: Try sending your new remote employees their welcome letter inside a personalized first day kit for a truly memorable experience! Think about the emails you receive in your inbox and what makes you click vs what gets buried - odds are, the same habits go for your customer. Introduce the new team member via email, Slack or any other internal communication platforms before they start so the rest of the team already knows a bit about them.. Here's an example of a template you can use to introduce a new hire to the rest of . If you skimmed over the email, there is a good chance that you missed an error in the very sentence that you just changed. If it breaks, they can easily feel disconnected and isolated. Need a bit of help getting started with {app name}? Every day, youll find new, interesting businesses that are taking off right now. Virtual onboarding ideas are ways to introduce and welcome new employees into remote teams. How do you feel about your time with the company so far? Creating a remote employee equipment checklist, for example: Will you be shipping from on-site storage or shipping directly from your supplier? Suppose youve had an experience like the one above. Subject line: <Your company name> Job offer! You can push recurring data into variables. Be prepared for phone conversations, video meetings, and more. Lastly, you should make an introduction to the rest of the team and plan a team bonding activity to help the new hire feel welcome. Here are more ideas for your virtual scavenger hunt. Be specific and don't beat around the bush. One of the more personal new employee orientation ideas is to send new hire survival kits during the first weeks. wH = $(window).height(), title=Your account is active! Your best bet is to craft your message carefully, and make it personal by using the recipient's name. At Starter Story, we search the internet for the doers (the people who act rather than merely talk). On the left is a list of tasks to complete the process. While there are several components to the undertaking, remote team building is a key factor to the online onboarding process. Hello (employee's first name), We look forward to meeting you on your first day at (company name) on (date of arrival of new . Your first day is [Starting Date]. Whatever method you use to announce the employee, you should ensure that other teammates respond with kind words and encouragement. The welcome email 2. I wanted to reach out and let you know about an upcoming event we have that I think might be interesting to you! }); You might get too inspired when you actually see the answers behind thousands of successful, ordinary entrepreneurs. Roll out a comprehensive program that includes various elements of this onboarding checklist with. 9 onboarding email templates that pull users into your product 1. Could you please answer the following questions for us? Offer plenty of recognition for completed tasks and accomplished goals. Collect all the documents into a packet or module, even if its in PowerPoint. The add-on Bonus: best practices for writing your onboarding emails (+ examples) Continue regular manager check-in meetingsa long-term must-do for all employees. Next, you should ensure that the employee has access to all applicable programs, set up logins and passwords, test the software, and give demonstrations if necessary. You are more likely to catch mistakes this way! You can see how many letters and emails this process would save you from typing. Understanding what your newly hired remote employee needs from you to motivate them will help to maximize work productivity and build virtual team engagement. Hi [New hires name]. With a custom-made template such as an Employee Onboarding Quick Start workflow, you can add pre-written, formatted emails into your workflow runs. Remember: Shadowing is not just for on-site teams. title= Welcome to the team at [Your company name]! Our 6-step remote onboarding checklist will help you get there. With that in mind, wed like to show you exactly how Process Street cuts down time wasted on data entry. The email template below allows the employees to expand on any valuable feedback they may have. title=Your renewal is coming up. We start with a lot of 1:1s after HR 1:1s to get paperwork complete, every team member jumps in to go over a portion of technical training. They can browse past recognition to see what your company values and, with just one touch, recognize a new teammate that answered a question or provided needed help. When you join us, youll get access to over $1,000,000 in software savings - weve exclusively negotiated discounts on 240+ tools that are proven to grow your business. To onboard an employee on the first day of remote work, you should first check that all paperwork is in order. Please let us know any additional comments you have. Common ground is often harder to find in virtual workplaces due to the relative lack of casual conversations. Before the official start date, many employees may be busy and emotionally drained by wrapping things up at their old jobs, so you dont want to use too much of their time. Remote employees dont have as many opportunities to step in and introduce themselves during the first day at the office. Luckily, many methods of getting your future teammates excited take up little or no time. These tools could be the only way remote employees get face-to-face connections. Process Street has created a specific workflow, The First 90 Days, to help with this process. Bonus points if you have a team that can add graphics and effects. New employee orientation program checklist. We made a template that you can provide to your fresh hire. To get started, we recommend checking out our {quick-start guide} thatll walk you through the basics of {app name} step-by-step. An employee's welcome experience reflects their overall experience with a company. Best Coffee Mugs For Sipping Happiness At Work Examples ideas include grand entrance announcements and new hire survival kits. We have seen countless Starter Story readers join us, get inspired, and change their lives through the businesses theyve built. wS = $(this).scrollTop(); We dont have anything scheduled on the books, but would you be interested in hopping on a call? Give prospective employees a task or test so you can see how they work. Employee onboarding refers to the process of integrating a new hire with an organization. You can see which card we have on file on your account page here: [link to account page]. The screenshot below is a look at how variables can take Dorothys name and her email address and place it into a preset email template: Variables can automatically fill in more information for you. Theyll love contributing and feeling in-the-know, thanks to this thriving interface. 2023 teambuilding.com, all rights reserved | Terms | Privacy, list of ideas and tips for virtual lunch and learns, connection games to play with new employees, ideas for internship orientations at work, how to introduce new team members virtually, fun ways to welcome new employees virtually, Compose a message on a team announcement Slack channel, Start a welcome thread on an employee forum. Supply videos, web pages, or other documentation that details your companys mission, vision, core values, and more. Weve planned your first days to help you settle in properly. Multiplier This new hire employee email template is designed to help you welcome a new hire to your team. The gift can double as a virtual team building exercise if you ask each team member to suggest an item and write a welcome message. The Virtual Assistant's Guide to Onboarding Clients. Upon discovering similar interests such as running, vegetarianism, or Harry Potter fandom, teammates could even form group chats and later add other members. New employee welcome email This new hire employee email template is designed to help you welcome a new hire to your team. Dont let activities for your remote employees dwindle after the initial rush of onboarding. Terms and Conditions If you want to get your point across and have it read, write an email that is clear, concise and compelling. A: Onboard a remote employee by catering your standard onboarding processes to accommodate unique remote needs. Bolster employee excitement and engagement from afar. A: You can find a remote employee onboarding checklist. You still have [number of days/months] until your renewal occurs; I just wanted to give you a heads-up. Here is a sample onboarding email: Dear [Name], It is my privilege to formally assign you the [Job Title] role. [If necessary, remind your employee that they need to bring their ID/ paperwork. You need to have processes in place to make sure they meet plenty of people. The best remote onboarding ideas introduce employees to colleagues and facilitate team bonding. If youre onboarding workers of a particular type in a significant number, there are specialist templates in our library, such as a Call Center Employee Onboarding Checklist. Join our free newsletter to get unlimited access to all startup data. The first day of work in a traditional office means acquainting yourself with a strange building, new rules, and dozens of unfamiliar faces. Would you like to tell us about any issues or observations? These work-from-home kits make it easy to deliver classy swag to your new employees. We ask all new hires to come up with a vision statement. Keep all the questions and answers live. $(window).scroll(function() { Now what? Either way, the exercise creates a foundation upon which remote coworkers can form a bond. For more tips on managing a remote workforce, check out our posts on virtual engagement ideas and virtual orientation weeks ideas. We hope you enjoyed our guide + list of 11 Best Onboarding Email Templates [2023]. Josh Bersin and Duncan Casemore take a closer look at the consequences of a fragmented employee experience and how the right technology can come to the rescue.Watch the webinar now. At Starter Story, our goal is to help you make these decisions by giving you the information and answers you need - from 4,403 successful founders that already went through it firsthand. Virtual Onboarding: Download our welcome email template Virtual Onboarding: Welcome email template Resources Welcome your new joiner with a personal touch Preboarding is one phase of the employee lifecycle that won't change dramatically when it comes to remote hires. Video calls and words of recognition do wonders, but the tangible qualities of a nice gift help bring remote workers into the fold. Dont let remote employees be out of sight and out of mind. You could also consider a bad first day you once had, maybe a bus or train didnt turn up. A: Using software helps with onboarding a virtual employee. We collect and analyze the data from every case study and give you that data. Mark Jones is a content writer at Process Street. At this webinar, you can expect to learn: If the timing doesnt work for you, no worries. To launch it? Get everyone to pitch in with the new employees training. Only 12% of employees strongly agree that their organization does an excellent onboarding job. Treat remote employees to unforgettable work-from-home kits.